DoorbookMove-in and move-out inspection
Walk the room once, record the condition while both sides can see it, and leave with a handover certificate. The worked example shows the shape of a real inspection without requiring an account or an upload.
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01 Identify
Put the handover against one person and bed
Enter the employee, room, bed, date and inspector before you walk the property line by line. Switch the mode when the document is for a move-out.
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02 Inspect
Record condition, note and charge
Good, damaged and missing are deliberately separate. A charge is shown in the certificate when a line is not good; keep the note factual and specific.
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03 Sign
Print two copies and sign together
The certificate counts each condition and totals the charges already entered. Print it locally, then keep the signed copies with the accommodation record.
Move-in and move-out inspection
Move-in handover certificate
Record the visible condition together. A charge is an entered planning figure, not a ruling about responsibility.
- Good
- 10
- Damaged
- 3
- Missing
- 1
- Total charged
- £73.00
| Item | Condition | Note | Charge |
|---|---|---|---|
| Bed | Good | Frame secure | £0.00 |
| Mattress | Damaged | Small mark at left edge | £35.00 |
| Pillow | Good | Clean and supplied | £0.00 |
| Wardrobe | Good | Door and lock work | £0.00 |
| Desk | Damaged | Corner laminate lifted | £18.00 |
| Chair | Good | Stable | £0.00 |
| Fan | Good | Runs on both speeds | £0.00 |
| Light | Good | Working | £0.00 |
| Socket | Missing | Cover plate to replace | £12.00 |
| Room key | Good | One key supplied | £0.00 |
| Access card | Good | One card supplied | £0.00 |
| Insect screen | Damaged | Lower mesh loose | £8.00 |
| Curtain | Good | Clean and hung | £0.00 |
| Bin | Good | Supplied | £0.00 |
The parties acknowledge the condition recorded above and the charges entered for this handover.
For settlement, continue with the separate charges record.
Questions to check
The inspection works best when the record is specific, dated and signed while the room is in front of you.
Should I use this at move-in or move-out?
Both. Choose the mode at the top of the sample inputs. The certificate heading changes, while the same property lines make the two records comparable.
What should a note say?
Describe what a person can see: a cracked shade, a missing key, or a mattress mark on the left edge. Avoid conclusions about fault in the inspection note itself.
How is the total charge calculated?
The total is the sum of the charge entered for every damaged or missing line. Good lines contribute zero even if an old figure remains in their charge input.
Can I change the property lines?
The reference form keeps a consistent set of common room items so move-in and move-out records line up. Later tools can add a different document without changing this contract.
Where do I settle a charge?
Use the separate settlement record after the inspection. This form records what was seen; it does not decide a depreciated settlement.