Doorbook tools

Monthly dormitory safety inspection

Walk the building with the person who can fix what you find. The sample report includes a failure so the urgent list is visible before you enter your own inspection data.

01 Walk
Inspect each group in the same order
Use the six groups to make fire, electrical, cooking, sanitation, structure and personal-safety checks repeatable each month.
02 Record
Give every failure a note and date
A short factual note and a fix-by date turn a failed check into an action that can be assigned and followed up.
03 Escalate
Print the urgent list separately
The report calculates the pass percentage and pulls every failed item into its own list so a manager can see what needs action first.

Safety record

Monthly dormitory safety inspection

Building Inspector Inspection date Inspection round

Fire

Fire extinguishers in date Fire extinguishers in date — note Fire extinguishers in date — fix by

Escape routes clear Escape routes clear — note Escape routes clear — fix by

Exit signs visible Exit signs visible — note Exit signs visible — fix by

Emergency lighting works Emergency lighting works — note Emergency lighting works — fix by

Alarm works Alarm works — note Alarm works — fix by

Electrical

No damaged electrical cable No damaged electrical cable — note No damaged electrical cable — fix by

No overloaded extension leads No overloaded extension leads — note No overloaded extension leads — fix by

Electrical panel closed Electrical panel closed — note Electrical panel closed — fix by

Residual-current protection works Residual-current protection works — note Residual-current protection works — fix by

Gas and cooking

Gas cylinder and hose safe Gas cylinder and hose safe — note Gas cylinder and hose safe — fix by

Cooker and controls safe Cooker and controls safe — note Cooker and controls safe — fix by

Kitchen ventilation works Kitchen ventilation works — note Kitchen ventilation works — fix by

Sanitation

Toilets clean and usable Toilets clean and usable — note Toilets clean and usable — fix by

Drinking water available Drinking water available — note Drinking water available — fix by

Waste stored safely Waste stored safely — note Waste stored safely — fix by

No pest evidence No pest evidence — note No pest evidence — fix by

Structure

Stairs and handrails secure Stairs and handrails secure — note Stairs and handrails secure — fix by

Window and insect screens secure Window and insect screens secure — note Window and insect screens secure — fix by

Doors and windows lock Doors and windows lock — note Doors and windows lock — fix by

Personal safety

CCTV or guard coverage works CCTV or guard coverage works — note CCTV or guard coverage works — fix by

First-aid kit stocked First-aid kit stocked — note First-aid kit stocked — fix by

Emergency numbers posted Emergency numbers posted — note Emergency numbers posted — fix by

Safety record

Monthly dormitory safety inspection

Record facts, assign a fix-by date and escalate urgent risks through the local safety process.

Building: Northbank Dormitory B
Inspector: M. Chai
Inspection date: 2026-08-14
Inspection round: August — round 1

Pass percentage: 90.9%
Checks needing action: 2

Check	Status	Note	Fix by
Fire
Fire extinguishers in date	Pass	Tags readable	2026-08-20
Escape routes clear	Fail	Box left in west stair	2026-08-15
Exit signs visible	Pass	Visible	2026-08-20
Emergency lighting works	Pass	Test lamp works	2026-08-20
Alarm works	Pass	Panel clear	2026-08-20
Electrical
No damaged electrical cable	Fail	Kettle lead split at plug	2026-08-15
No overloaded extension leads	Pass	No daisy chains seen	2026-08-20
Electrical panel closed	Pass	Locked	2026-08-20
Residual-current protection works	Pass	Test button works	2026-08-20
Gas and cooking
Gas cylinder and hose safe	Pass	Upright and restrained	2026-08-20
Cooker and controls safe	Pass	Controls labelled	2026-08-20
Kitchen ventilation works	Pass	Fan runs	2026-08-20
Sanitation
Toilets clean and usable	Pass	Clean	2026-08-20
Drinking water available	Pass	Cooler serviced	2026-08-20
Waste stored safely	Pass	Lids closed	2026-08-20
No pest evidence	Pass	No evidence	2026-08-20
Structure
Stairs and handrails secure	Pass	Secure	2026-08-20
Window and insect screens secure	Pass	Mesh intact	2026-08-20
Doors and windows lock	Pass	Locks engage	2026-08-20
Personal safety
CCTV or guard coverage works	Pass	Guard log complete	2026-08-20
First-aid kit stocked	Pass	Stocked	2026-08-20
Emergency numbers posted	Pass	Posted by gate	2026-08-20

Urgent items

Escape routes clear — Box left in west stair · Fix by: 2026-08-15
No damaged electrical cable — Kettle lead split at plug · Fix by: 2026-08-15

Close each action with evidence and record the follow-up in the next inspection.

Inspector signatureDate

Manager signatureDate

All tools

Questions to check

A recurring checklist is useful when it produces actions that someone can close, not just a score.

Why is a failed check shown in the sample?

The default data deliberately includes failures so a crawler and a first-time visitor can see the urgent-items section. Replace it with the result of your own walk.

How is the pass percentage calculated?

Passes are divided by all applicable checks. Not-applicable checks are left out of the denominator, while every failed check is counted as needing action.

What belongs in a fix-by date?

Use the date by which the responsible person can complete and verify the fix. If the issue is urgent, follow your escalation process immediately rather than waiting for the date.

Can I mark a check not applicable?

Yes, when the condition genuinely does not exist in the building or round. Keep the reason in your local record if an auditor may ask why it was excluded.

Are these checks a legal certification?

No. They are a practical inspection record. Reference figures and local requirements must be checked against current regulation and the customer’s social-audit standard.

Monthly dormitory safety inspection

Inspect each group in the same order

Give every failure a note and date

Print the urgent list separately

Monthly dormitory safety inspection

Urgent items

Questions to check

Why is a failed check shown in the sample?

How is the pass percentage calculated?

What belongs in a fix-by date?

Can I mark a check not applicable?

Are these checks a legal certification?

Next useful tools

Dormitory rules document builder

Room area and fixture check

Dormitory repair work order