DoorbookPayroll deduction advice
Turn meter readings and accommodation charges into a payslip-ready advice. The worked example shows each line, the deduction as a share of period pay and a visible check before anyone signs.
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01 Record
Use the readings on the period close
Enter the employee and room details, then copy the opening and closing electricity and water readings from the meter record.
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02 Check
See the deduction against pay
Add the accommodation charge and any other deduction. The page calculates the total and compares it with the editable reference cap.
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03 Print
Sign a clear advice
Print the line-item advice for the employee, dormitory supervisor and HR. Keep written consent with the payroll record and check the local position.
Payroll deduction advice
Accommodation deduction advice
Prepared from the readings and figures entered above. Written consent and the current local requirement should be checked before a deduction is made.
| Deduction item | Calculation | Amount |
|---|---|---|
| Electricity | 65 × £1.60 | £104.00 |
| Water | 20 × £0.80 | £16.00 |
| Accommodation | Flat charge for this period | £380.00 |
| Other deductions | Entered amount | £100.00 |
- Total deduction
- £600.00
- Deduction as share of period pay
- 37.5%
- Reference cap
- 20.0%
- Net pay for the period
- £1,600.00
This deduction is above the reference cap. Wage deductions normally need the employee's written consent; check the cap locally before using this advice.
Review the accommodation and deduction consentPrepared from the readings and figures entered above. Written consent and the current local requirement should be checked before a deduction is made.
Questions to check
Use these checks when an accommodation deduction is about to reach payroll.
What does the warning compare?
It compares the total electricity, water, accommodation and other deductions with net pay for the selected period. The percentage is shown beside the editable reference cap.
Why does the advice show meter readings?
The opening and closing readings make the utility calculation traceable. A supervisor and employee can see the units used before they sign the advice.
What should happen when the cap is exceeded?
Pause the deduction, confirm the employee's written consent and check the current local requirement and customer audit standard. The warning is a review prompt, not a legal conclusion.
Can the accommodation charge be flat?
Yes. Enter the flat charge for this pay period. Electricity and water remain tied to their meter readings and rates so the line items stay easy to explain.
Does this send payroll data anywhere?
No. The advice is calculated in this browser only, with no account, network request or storage. Print it when the figures are ready.